GPDR

POWWOW DATA PROTECTION CHARTER

POWWOW complies with the General Data Protection Regulation (GDPR) and Belgian data protection and privacy laws, notably the Law of 30 July 2018 on the protection of individuals with regard to the processing of personal data.

Data Processed by POWWOW

POWWOW collects and processes personal data provided by the Partner, including: first name, last name, address, postal code and city, country, and, where applicable, the company name.

Purpose of Data Processing

The data collected is strictly limited to what is necessary for the proper execution of the services provided by POWWOW and for producing anonymous statistics with the sole aim of improving its services. POWWOW also retains Partner data to facilitate future orders.

Security Measures

POWWOW has implemented appropriate technical and organizational security measures to safeguard information and prevent it from being altered, damaged, or disclosed to unauthorized third parties. In accordance with Articles 24 and 28 of the GDPR, POWWOW works with an IT partner under contract who also complies with the GDPR.

Cookies and Newsletters

Visiting POWWOW’s website may result in cookies being placed on your computer to simplify your visit and enhance your browsing experience. POWWOW values sharing with its partners on matters of good governance. In accordance with the GDPR, POWWOW always seeks prior consent from each Partner. Consent can be withdrawn at any time.

See our cookie policy: https://powwow.be/cookie-policy/

Partner Rights Regarding Personal Data

The Partner has the following rights regarding the processing of their personal data by POWWOW:

• The Partner can access their personal data free of charge, inquire about how POWWOW uses the data, and request corrections, additions, or deletions.

• The Partner has the right to object to the processing of their personal data for compelling and legitimate reasons.

• The Partner can object at any time, without needing to justify the request, to the use of their data for direct marketing purposes (even though POWWOW commits not to share such data). Requests can be sent to: info@powwow.be.

• The Partner may file a complaint with the Belgian Data Protection Authority (without prejudice to civil legal remedies).

Additional Information

This privacy statement was updated on 01/07/2025 and applies to citizens and lawful permanent residents of the European Economic Area, Switzerland, and the United Kingdom.

In this privacy statement, we explain what we do with the data we collect about you via www.powwow.be. We recommend you read this statement carefully. When processing data, we comply with data privacy legislation. This means, among other things, that:

• We clearly state the purposes for which we process personal data. We do so via this privacy policy;

• We aim to collect only the personal data necessary for legitimate purposes;

• We ask for your explicit consent before processing your personal data in situations where such consent is required;

• We take appropriate security measures to protect your personal data and also require the same from parties processing data on our behalf;

• We respect your right to access, correct, or delete your personal data upon request.

If you have any questions or want to know exactly what data we hold about you, please contact us.

1. Data Stored

The data collected is strictly limited to what is necessary to provide POWWOW’s services and to generate anonymous statistics aimed at improving those services. POWWOW also retains Partner data to facilitate future orders.

For this purpose, we use the following data:

• First and last name

• Account name or pseudonym

• Email address

• Phone number

The legal basis for processing this data is outlined here: CookieDatabase.org.

2. Retention Period

3. Disclosure Practices

We disclose personal information if required by law, court order, or a request from law enforcement authorities, insofar as permitted by law, for legal reasons or public safety investigations.

If our website or organization is acquired, sold, or involved in a merger, your data may be disclosed to our advisors and potential buyers and will be transferred to the new owners.

We have a data processing agreement with Google.
Google may not use the data for any other Google services.
We block the inclusion of full IP addresses.

4. Security

We are committed to the security of personal data. We take appropriate security measures to prevent misuse and unauthorized access to personal data. This ensures that only necessary personnel have access to your data, that data access is protected, and that our security measures are reviewed regularly.

5. Third-Party Websites

This privacy statement does not apply to third-party websites linked from our site. We cannot guarantee that these third parties will handle your personal data in a reliable or secure manner. We recommend you review the privacy policies of these websites before using them.

6. Changes to This Privacy Statement

We reserve the right to amend this privacy statement. We recommend checking it regularly to stay informed about any changes. Additionally, we will actively inform you whenever possible.

7. Access and Modify Your Data

If you have any questions or would like to know what personal data we have about you, please contact us. You have the following rights:

• The right to know why your personal data is needed, what will happen to it, and how long it will be kept.

• Right of access: you can request access to your personal data that we process.

• Right to rectification: you may request at any time to supplement, correct, delete, or block your personal data.

• If you have given consent for data processing, you can revoke that consent and request the deletion of your data.

• Right to data portability: you may request all your data from the controller and transfer it to another controller.

• Right to object: you can object to the processing of your data. We will comply unless there are legitimate grounds for the processing.

Please always clearly identify yourself so that we can ensure we do not modify or delete the data of the wrong person.

8. Filing a Complaint

If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the data protection authority